Shortcuts & Power Tips
PWA Shortcuts
Section titled “PWA Shortcuts”When ThoughtFree is installed as a PWA (Progressive Web App), you get home screen shortcuts:
| Shortcut | What it does |
|---|---|
| Quick Record | Opens directly to voice capture |
| Quick Add | Opens directly to text capture |
| Today | Jumps to the Today view |
On Android, long-press the ThoughtFree icon to see these shortcuts.
Quick Capture Workflows
Section titled “Quick Capture Workflows”Voice-First Capture
Section titled “Voice-First Capture”If you think faster than you type:
- Install ThoughtFree as a PWA
- Use the Quick Record shortcut from your home screen
- Speak your thought
- AI handles categorization — you just capture and go
Batch Capture
Section titled “Batch Capture”When you have multiple thoughts to capture:
- Open the capture sheet
- Save a thought
- The capture sheet stays open — immediately type the next one
- Repeat until you’re done
From the Today View
Section titled “From the Today View”Capturing from Today automatically sets today as the due date. Perfect for adding tasks as they come up during the day.
Organization Workflows
Section titled “Organization Workflows”Weekly Review
Section titled “Weekly Review”A recommended weekly workflow:
- Check Insights — review your AI-generated weekly summary
- Process Inbox — categorize or archive anything unprocessed
- Review Tracker — check upcoming items and overdue tasks
- Write Diary — reflect on the week
- Run Pipelines — trigger any manual pipelines for deeper analysis
The Capture-Process-Review Cycle
Section titled “The Capture-Process-Review Cycle”ThoughtFree is designed for a three-phase workflow:
- Capture — quickly dump thoughts throughout the day (Inbox)
- Process — organize, categorize, and act on thoughts (Today + Tracker)
- Review — reflect and extract insights (Diary + Insights + Archive)
Mobile Tips
Section titled “Mobile Tips”Swipe Gestures
Section titled “Swipe Gestures”On mobile, swipe gestures provide quick actions on thought cards:
- Swipe right — archive or complete
- Swipe left — delete
Long Press
Section titled “Long Press”Long-press a thought card to enter selection mode for bulk operations.
Pull to Refresh
Section titled “Pull to Refresh”Pull down on any list view to refresh and sync the latest data.
Data Safety
Section titled “Data Safety”Offline First
Section titled “Offline First”ThoughtFree saves everything locally first, then syncs to the cloud. Your thoughts are safe even if you lose connectivity.
Sync Conflicts
Section titled “Sync Conflicts”If you edit the same thought on two devices before syncing, ThoughtFree detects the conflict and lets you choose which version to keep.
Backups
Section titled “Backups”Regularly export your thoughts (Settings > Export & Import) for an independent backup. JSON format preserves all metadata.
API Access
Section titled “API Access”ThoughtFree has a public API for advanced users:
- Generate an API key in Settings > API Keys
- Use REST endpoints to create, read, update, and delete thoughts
- Build custom integrations, scripts, or automations
The API supports the same operations available in the app — capture thoughts, manage categories/tags, trigger pipelines, and more.
MCP Integration
Section titled “MCP Integration”ThoughtFree provides an MCP (Model Context Protocol) server for integration with AI assistants like Claude Desktop. This lets you:
- Capture thoughts from Claude conversations
- Search your thoughts from within Claude
- Use your thought history as context for AI conversations
Configure in Settings > API Keys and follow the MCP setup guide.